The record of title provides the BIA with a record of title documents to Indian land and provides constructive notice that the title documents exist.

The LTRO is designated as the office responsible for maintaining the record of title.

The LTRO is responsible for performing the following services to maintain the record of title:

(a) Recording title documents submitted by an Agency, Region, or OHA;

(b) Providing certified copies of the title documents in the record of title in accordance with applicable law;

(c) Examining the record of title and certifying the findings of title examinations;

(d) Providing certified and uncertified Title Status Reports;

(e) Preparing, maintaining, and providing land status maps;

(f) Providing and certifying probate inventory reports; and

(g) Providing other services and reports based upon the information in the record of title.

The LTRO maintains the record of title electronically. However, certain title documents may exist only as physical copies and not electronically.

Staff at each LTRO office will have primary responsibility to maintain the record of title for Indian land under that LTRO office's assigned geographic area, based on BIA Region, Tribal reservation, or otherwise, as prescribed by BIA through internal procedures. BIA will keep an updated list of each LTRO office's assigned geographic area of responsibility on www.bia.gov/bia/ots/dltr. LTRO offices operated by BIA (as opposed to a Tribe acting on behalf of the Secretary) may assist in maintaining the record of title for Indian land not under their assigned geographic area as needed.