23 CFR 636.402 - What types of information exchange may take place after the release of the RFP document?

Regulations last checked for updates: Nov 22, 2024

Title 23 - Highways last revised: Jan 01, 1900

View all text of Subpart D [§ 636.401 - § 636.409]

§ 636.402 - What types of information exchange may take place after the release of the RFP document?

Certain types of information exchange may be desirable at different points after the release of the RFP document. The following table summarizes the types of communications that will be discussed in this subpart. These communication methods are optional.

Type of information exchange	When	Purpose	Parties involved
(a) Clarifications	After receipt of proposals	Used when award without discussions is contemplated. Used to clarify certain aspects of a proposal (resolve minor errors, clerical errors, obtain additional past performance information, etc.)	Any offeror whose proposal is not clear to the contracting agency.
(b) Communications	After receipt of proposals, prior to the establishment of the competitive range	Used to address issues which might prevent a proposal from being placed in the competitive range	Only those offerors whose exclusion from, or inclusion in, the competitive range is uncertain. All offerors whose past performance information is the determining factor preventing them from being placed in the competitive range.
(c) Discussions (see Subpart E of this part)	After receipt of proposals and after the determination of the competitive range	Enhance contracting agency understanding of proposals and offerors understanding of scope of work. Facilitate the evaluation process	Must be held with all offerors in the competitive range.

authority: Sec. 1503 of Pub. L. 109-59, 119 Stat. 1144; Sec. 1307 of Pub. L. 105-178, 112 Stat. 107; 23 U.S.C. 101,109,112,113,114,115,119,128,and; 49 CFR 1.48(b)

source: 67 FR 75926, Dec. 10, 2002, unless otherwise noted.

cite as: 23 CFR 636.402